How to add a “View my LinkedIn Profile” button to your Outlook email signature (plus Gmail and Mac Mail)
One of our most popular blog posts was about adding a “View my LinkedIn Profile” button to an email signature, but so long ago we thought it deserved an update.
Just a couple of weeks ago, we released a stylish ‘View my business profile on LinkedIn’ button that you can read more about here and this button that I designed the same way so you can have a matching pair in your email signature – classy, ââeh?
Here is how to add a button in Microsoft Outlook, but if you are using a different email program the steps may be somewhat different; If you follow these instructions, you will also learn how to create a LinkedIn button link for Mac Mail or Gmail.
1. Create a LinkedIn button image like the one below, or upload our own by right-clicking and pressing âsave asâ.
2. Save the image locally to your desktop in a graphics file format such as .jpg or .png.
3. If you click on profile in the top menu, then you can copy the URL of your personal profile. See below highlighted in blue
4. In this case the link is https://uk.linkedin.com/in/thelinkedinman
5. Next, go to Outlook and select âoptionsâ, then âmailâ, then âsignaturesâ.
6. If you have an existing electronic signature, select it from the list. If you don’t have one, select “new” and enter the text you want to include in your signature.
7. Next, select where in your signature you want the LinkedIn button to appear. Click on the “insert a graphic” button (highlighted in the image below by the red circle).
8. After that, click on the hyperlink button (represented by the green circle). If you’re having trouble finding the right placement, we often create the signature entirely in Word and then paste it.
9. Paste the URL of your personal LinkedIn profile in the hyperlink box, then click âOKâ. (You may have to click “OK” several times to complete the process.)
10. Your god! You now have a live button link in your email signature that will direct visitors directly to your personal LinkedIn profile.
The LinkedIn personal profile URL link is a great way to promote your presence on LinkedIn, as you can see on your personal profile that has viewed you via the âWho Viewed Your Profileâ feature.
Let me know what responses you get to your new email link. And if you’ve found any other great ways to promote your personal LinkedIn profile, let us know now because it’s always good to hear from you about what you’re doing or what has worked for you.
Below are instructions for other platforms such as Gmail and MacMail.
While we are not Gmail users ourselves, we know some of you are! Here is a set of instructions courtesy of Google Help on how to create a LinkedIn button link to your personal LinkedIn profile in Gmail, follow these steps:
1. Navigate to the tool icon at the top right and select âSettingsâ.
2. Under the âGeneralâ tab, scroll to âSignatureâ and select the signature option radio button. Type the text you want, then paste the LinkedIn button where you want it to appear.
3. Highlight the button and select the âLinkâ tool, then insert the URL of your personal LinkedIn profile.
4. Verify that your signature appears the way you want it to, then go to the bottom of the page and select âSave Changesâ.
Hope everything is working well for you.
Now, while James uses an Apple Mac, we tend to use Microsoft Office, but we also wanted to include Mac Mail users. We did a quick online search and put together a set of instructions on how to create a LinkedIn button link in a Mac Mail signature. It’s a bit more complicated, but the steps are:
1. Open your HTML editor and create your email signature exactly as you want it to appear. Include the LinkedIn button as a direct link to your personal LinkedIn profile URL. Press “Select All” and copy the text, then save this file as my_sig.html.
2. Open Mac Mail and go to “Preferences”. Select the account for which you want to create the signature and click on the “+” option to create a temporary signature file.
3. Close âPreferencesâ and quit Mac Mail.
4. Using Finder, navigate to the Macintosh HD / Users // Library folder and open the âMailâ folder. Go to the “V2” folder, select the “MailData” folder, then go to the folder named “Signatures”.
5. Find the most recent file in âSignaturesâ ending in .mailsignature. (This is the temporary signature you just saved a few moments ago.) Open it with your HTML editor.
6. Without touching the top metadata header block, select and delete the remaining text, then paste the text you saved into the my_sig.html signature file. Save these changes and close the file.
7. Select the .mailsignature file you just saved again and access the menu bar. Select “File”, then “Get Info”, then check “Locked” at the bottom of “General Info”.
8. Return to Mac Mail Preferences and select your account. Compose a new message and your new signature – complete with a live image link – should appear.
Links in email signatures for your own profile are a great way to build brand awareness, remind people who you are and the great job you do. We all send hundreds, if not thousands, of emails, so consider the extra exposure. Enjoy!
Let us know in the comments below if you’ve used your personal LinkedIn profile URL in other ways. For example, we also used James’ www link on our Twitter account. What are your ideas?